For property managers

Akosua manages 47 units.
From her phone. Mostly.

Two compounds, one block of apartments, and a short-let by the beach. Before Rentloop, it was three spreadsheets and a WhatsApp group called "RENT 🚨". Now it's one tab. Sometimes one tap.

Start free trial Book a demo

"I haven't sent a 'where's my rent' message since November."

— Akosua O., property manager · Accra

✓

Akua just paid March rent

GH¢ 1,200 · 2 min ago

1 → 1,000

units, same dashboard

< 3 min

to draft a rental agreement

2 modes

rental agreement or guest booking

98%

on-time rent collection

What's in it →Dashboard Properties Occupancy Activities Financials Settings

Dashboard

The first screen tells the whole story.

The numbers that matter, in the order Akosua actually checks them. Open the app, glance, close the app, get on with your day.

Analytics at a glance

Revenue, occupancy rate, active rentals, and month-over-month growth — laid out as tiles you can scan in under three seconds.

→Live revenue ticker
→Occupancy as % + visual donut
→Active vs. expiring rentals
→MoM growth, with trend arrows

Revenue trend chart

A clean line of cedis collected per month, broken down by property. Hover for the day. Click to drill into the ledger.

Unit status, visualized

A donut of occupied, vacant, on-notice, and under-maintenance units. Tap a slice to jump to that filter.

Property management

From a flat to a complex.

Rentloop handles a one-bedroom in East Legon and a 200-unit complex on the Spintex road with the same set of muscles.

Create & edit properties

Single-unit or multi-unit. Rental agreement mode for long stays, guest booking mode for short stays. Switch modes whenever your business does.

→Single or multi-unit
→Rental agreement or guest booking
→Photos, features, rules

Blocks (wings & sections)

Organize a big property into named blocks — wings, towers, sections, whatever your team calls them — for cleaner navigation and reporting.

→Group units logically
→Block-level reporting
→Permissions per block

Manage units

Type, status, rent, images, features, rules — each unit has a full record, and bulk-edit handles the rest when you've got 40 of them.

→Status: occupied / vacant / hold
→Per-unit pricing
→Feature library

Occupancy

Where tenants become residents.

Everything between 'I saw your ad' and 'I'm moving out' — applications, rental agreements, e-signatures, guest bookings, calendars.

Rental application workflow

A guided pipeline that walks you from applicant details → unit selection → financials → documents → move-in. No more pasting from email.

→Applicant details with verification
→Unit selection + availability check
→Financials & deposit calculation
→Document upload & review
→Move-in checklist + handover

Tenant directory

Searchable profiles with activity logs, payment history, and maintenance history side-by-side. The full picture, one click in.

Agreement editor + e-signature

Write the rental agreement in a rich text editor, collect e-signatures from both sides, store the signed PDF forever.

→Rich text editor
→Template library
→E-signature built in

Active rentals & bulk onboarding

See every active rental at a glance. New building? Onboard forty tenants in an afternoon with bulk import.

→Active rental registry
→CSV bulk import
→Auto-send invites

Guest bookings

For short stays: check-in / check-out, cancellations, refunds, all without leaving Rentloop. Available on properties set to guest booking mode.

→Check-in / out flows
→Cancellation rules
→Guest booking mode only

Unit availability calendar

Month-grid view of what's booked, what's vacant, what's on-notice — across every property in your portfolio.

→Per-property or portfolio view
→Drag to set holds
→Color-coded statuses

Activities

The day-to-day, finally organized.

Maintenance requests and announcements — the two things tenants will message you about today.

Maintenance board

Every request flows through four columns: New → In Progress → In Review → Resolved. Drag, assign, comment, attach photos. The leaky-faucet whodunnit is solved.

→Drag-and-drop board
→Photo attachments
→Internal comments
→Tenant-facing status updates
→SLA timers per column

Announcements

Broadcast per-property or globally. Save reusable templates for the things you announce every month (water tankers, fumigation, rent reminders).

→Per-property or global
→Template library
→Scheduled sends
→Read receipts

Financials

Every cedi, accounted for.

The boring but essential half — invoices, payments, expenses. Done in a way that doesn't make you wish you'd hired an accountant.

Invoice management

Create, void, send, and track invoices. Automatic generation for recurring rent. Manual creation for the one-offs. Mark paid when the bank statement clears.

→Auto-generate from rentals
→Track payments + balances
→Void with audit trail
→Send via in-app, email, or WhatsApp

Expense tracking

Log every expense — repairs, supplies, agent fees — categorized and tied to either a specific rental or a property. P&L by property is no longer a manual job.

→Per-rental or per-property
→Custom categories
→Receipt attachments
→Export to CSV / accountant

Settings

Tuned for your business.

Org-wide settings + per-property overrides. Roles for the team. Document templates for the lawyer.

Organization

General info, team members with ADMIN / MANAGER / STAFF roles, payment account routing, billing, and a library of document templates.

→3 role tiers
→Payment account routing
→Document template library
→Billing & invoices

Property-level

The same settings, scoped to a property. Different agreement template per building? Different payment account per compound? Done.

→Per-property overrides
→Inherit from org by default
→Audit trail of changes

Personal account

Your profile, phone, password, two-factor, sessions. The hygiene stuff, in a place you can actually find.

→Profile + identity
→Password & 2FA
→Active sessions
→Notification preferences

A day in the tabs

How a Tuesday goes now.

The point of Rentloop is everything you don't do anymore. Here's what's left.